A magnifying glass hovering over some Microsoft 365 office icons.

5 of the biggest Advantages of Office 365

Research shows that when it comes to productivity suites in the cloud, Office 365 is at least twice as popular as Google’s G Suite.

Implementing Office 365 can bring many benefits to any organisation. In this article, Bean IT looks into the biggest benefits of using Office 365.



A very common misconception is that the cloud isn’t safe but with Office 365, Microsoft takes responsibility for security and reliability of hardware and storage.

Office 365 eliminates the cost of purchasing and maintaining expensive servers by offering:

  • Encrypted Email – Cloud based end-to-end encrypted email, accessible from anywhere in the world with an internet connection.
  • Data Loss Prevention – Your data is stored in the cloud meaning you aren’t storing data on devices such as memory sticks and USB drives which are liable to get lost, corrupt or damaged.
  • Mobile Device Management – Remotely monitor and access your Microsoft devices. If you lose a device, you can remotely log in and erase data to ensure your sensitive information doesn’t get into the wrong hands.
  • Advanced Threat Analytics – Live monitoring software that follows suspicious activity and makes you aware of ransomware, phishing and spam etc.

These are just a few security benefits.

2. Users Can Work From Anywhere

All you need is a working internet connection to work from anywhere in the world. Office 365 is entirely cloud-based which means you can access files, Office programs and emails from any location, on almost any device.

With the COVID-19 pandemic forcing more people to work from home, this is software we’d recommend investing in. 

3. Subscription-Based Payment Available

Office 365 is a subscription-based service. This means your organisation pays a low monthly fee per user, as opposed to taking a huge chunk of budget and paying a large lump sum up front, as is the case with regular Microsoft Office packages. This is a huge benefit as it can be helpful from a cash flow perspective, as plans are typically paid month-to-month and it enables the finance team to plan and budget more accurately. 

4. Access To The Latest Programs

Remember those days when Microsoft released new versions of Office and you had to pay to upgrade to the latest versions and features? Those days are in the past. With Office 365, organisations can benefit from always having the latest version of Office at no additional charge.

The latest versions and features are always available as part of your Office 365 subscription and automatically update themselves, which means no going around to each individual computer uninstalling old versions and replacing them with new. 

5. Office 356 Features Mix And Match Plans

Office 365 provides tailored packages where organisations can mix and match plans, meaning you don’t have to pay for what you don’t need. Something your finance team will appreciate! If a certain department doesn’t need a program which another team might, then it can be taken out of a plan to save costs. This way, valuable money isn’t being wasted in areas in which it isn’t needed and can be invested elsewhere.

See How Healthy Your IT Systems Really Are

An IT Health Check is often a good place to start to understand the strengths and weaknesses of your IT. 

To further understand how Bean IT can assist with the implementation of Office 365 in your organisation, or to discuss any other IT issues/queries you may have, feel free to contact us here.

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